Exceptions Procedure for Housing, Meal Plan and Parking

Bridgewater State University (“BSU” or the “University”) recognizes the need for providing exceptions in its housing, meal plan and parking procedures for students who qualify for an exception based upon a diagnosed medical/psychological need.  BSU reserves the right to amend this procedure at any time as circumstances require.

Housing Exceptions:

The university makes every effort to reasonably meet the on-campus housing needs of students with documented medical/psychological concerns.  The exception of a single room (due to the limited amount on campus) is utilized only when no other reasonable accommodation can be granted.  The residential housing that is offered is not an environment free of distractions, and exceptions cannot be granted for learning or attentional disabilities alone.

Meal Plan Exceptions:

If a student has a medically documented dietary restriction, it is required that the student consult with the campus dietician from Sodexo Food Service to determine if Sodexo is able to provide for dietary need and/or plan well in advance of the semester the student is attending.  If Sodexo is unable to assist the student, the student can then submit a request for a meal plan exception as soon as possible within the deadlines outlined below.

Parking Exceptions:

Commuter and resident students with a documented medical need may obtain special permission to park in West Campus, Harrington and Moakley lots during class hours.  Resident students with granted exceptions, will need to park in resident lots for overnight parking.  State issued handicap parking placards are required to park in handicap parking spaces.  

Housing, Meal and Parking Exception Preferred Deadlines:

Submission of the required Housing, Meal Plan and Parking Exception application will be accepted at any time but it is requested that students attempt to submit it and any supporting documents from treating providers for the Fall semester by April 1st for returning students and June 1st for incoming students.  When submitting an application for the Spring semester, we request that the application and documentation be submitted by December 1st.  The form and any supporting documentation will be accepted at a later time if a student desires to submit a request, but meeting the deadline is strongly encouraged. 

Please note:  If the student is on the waiting list for on-campus housing, the student cannot receive an exception until receiving an offer from the Office of Residence Life and Housing.  

Instructions for Submitting Documentation:

There is a two-step process for any student requesting an exception.

Step 1:

The student is required to have the treating provider submit supporting documentation using this secure link.

If the treating provider prefers not to send medical documentation/information electronically using the above link, the student will need to print out the form above for the provider to complete.  Documentation submitted by the treating provider must include a specific diagnosis and state how the requested exception is medically necessary for the student to be successful.  The student should then submit that completed form along with the application provided in Step 2.

Step 2:

In addition to having the medical provider submit supporting documentation, the student is required to complete the online form using this secure link.

No exception request will be considered until BOTH steps have been completed.

Notice of Confidentiality

Any information sent will be considered confidential and will be shared only with members of the Housing, Meal Plan and Parking Exception Committee.  Members of the Housing, Meal Plan and Parking Exception Committee include a representative from BSU’s Health Services, the Counseling Center, Office of Disability Resources, Parking Services and Connect Card Office, Residence Life and Housing and Student Affairs and Enrollment Management.   While every effort will be made to meet the needs of the student, submission of the form and supporting documentation cannot guarantee that the request will be met.

Decision Process:

Once the completed application is received, it will be reviewed by members of the Housing, Meal and Parking Exception Committee. The committee meets once every two weeks or as necessary to discuss requests and/or appeals.  If the student/provider has provided the appropriate documentation and the exception can easily be met, the student will be contacted via email by a representative of the committee, making it known if the request is approved.  The student will also be notified if the documentation does not support the student's request, if more documentation is needed for the request to be considered or if the student’s needs cannot be met.  Please note, the complete process for receiving a decision from the committee typically takes up to two weeks from the date of the submission of all forms and documentation by the student.

Appeal Process:

If a student wishes to appeal the decision made by the Housing, Meal Plan and Parking Exception Committee, the student may submit a written appeal (using their student email account) to the chairperson of the committee Eileen Estudante, Director of Outreach and Special Programs at lestudante@bridgew.edu.  The appeal will then be taken under review with the committee for a second time.  If the original decision by the committee is upheld, it will be reviewed by the Associate Vice President and Dean of Students or their designee, for a final decision. The process of an appeal can take up to three weeks from submission of appeal to complete.

Updated by Eileen Estudante, 8/2019